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Multitasking Renders You Less Productive

Multitasking sends a message to your subconscious that this is how you must proceed to stay competitive and succeed

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Dividing your attention to complete multiple activities at once can make you less effective at everything you’re doing.

From CEOs to newbie hires, everyone has numerous tasks to manage throughout the course of a day, week, month, and year. The multitude of responsibilities on your plate requires the capacity for self-management, time management, and the effective allocation of your resources. However, don’t confuse legitimate workplace skills with the contemporary, ill-advised phenomenon called multitasking.

A False Promise

Multitasking might appear to be a reliable way to tackle many issues that compete for your time and attention. It seems intuitive that if you can juggle both A and B concurrently, you’re achieving a productivity gain and saving significant time. But the fallacy in that argument is surmising that the human brain can double-up or triple-up on tasks with no loss of attention, focus, or effectiveness.

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A plethora of psychological studies have shown that the human brain can only give “sharp attention” in one direction at a time. Seeking to give this level of attention in multiple directions yields a reverberating type of attention allotted to each activity and predictably results in a loss of mental acuity and productivity.

A clear example of multitasking is when you’re driving along the highway and speaking on a smartphone. Even if you switch to the hands-free speaker phone feature, both activities compete for your brain’s vital sharp attention. So you execute neither activity as effectively as you could by undertaking one activity at a time. It’s also prudent to point out that driving while talking on the phone-hands-free or not-contributes to distracted driving and an elevated rate of vehicular accidents.

Multitasking Coexists Best With Routine

Certainly, it’s okay to multitask while completing some repetitive and familiar work activities. You can run a print job while you work with a file on your screen, for example. As long as the printer has adequate toner and the paper feeds through as designed, there is no deficit in multitasking in this manner.

Nevertheless, for whatever task you are attempting to handle, the fact that you are running a print job at the same time is likely to diminish your overall effectiveness.

The loss in mental acuity will be relatively minor, and you might not even be aware of it. The real risk of workplace multitasking, however, is that you never quite retreat to that mental space where you can offer concerted concentration and, hence, your best work. But if you trace your actions over time, you’ll likely see that for the larger tasks you executed effectively, you stopped multitasking and focused on the task at hand.

Sending the Wrong Message

Multitasking sends a message to your subconscious that this is the way you have to proceed to stay competitive and succeed. When multitasking becomes ingrained in your psyche, you’re telling yourself deep down that you can’t make it in your chosen profession any other way. You end up missing the benefits derived from practicing the art of “doing one thing at a time.”

Multitaskers have trouble “seeing the forest for the trees” and often fail to focus on the most critical components of their day-to-day operations, abandoning less palatable tasks because they require creativity, concentration, and analysis.

As an everyday practice, repeated often, multitasking separates those who continually scramble to keep pace from those who rise to the top.

Avoid the Bind

Since we all face multiple priorities on the job, it’s easy to equate managing multiple priorities with multitasking. The larger and more vital the task, the more essential to focus on it intently. Practice doing one thing at a time. When you’ve finished a project or have taken it as far as you can, only then should you switch focus to your second most important task, and so on.

As your day and work unfold, mastering the art of doing one thing at a time is the best way to proceed. You may, however, multitask on issues that represent the routine or familiar and that carry few consequences for lost time on the trail. In general, though, your best strategy for high productivity is to forsake multitasking and its false promise as you handle the multiple priorities that you face.

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Jeff Davidson is the world's only holder of the title "The Work-Life Balance Expert®" as awarded by the U.S. Patent and Trademark Office. He is the premier thought leader on work-life balance, integration, and harmony. Jeff speaks to organizations that seek to enhance their overall productivity by improving the effectiveness of their people. He is the author of Breathing Space, Simpler Living, Dial it Down, and Everyday Project Management. Visit www.BreathingSpace.com for more information on Jeff's keynote speeches and seminars, including: Managing the Pace with Grace® * Achieving Work-Life Balance™ * Managing Information and Communication Overload®



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Business

Wrongly Imprisoned Real Estate Broker Demands Investigation of Ohio Prosecutors

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The Obama administration targeted sole proprietors and small businesses in the real estate industry after the crash of 2008, while letting the big banks off the hook with bailouts. One of most horrific cases involved Republican real estate broker Tony Viola, who served nine and a half years in prison as a juicy target of Ohio Democratic prosecutor Dan Kasaris. He was convicted of supposedly tricking banks into offering mortgages with no money down. But in reality, the banks were knowingly offering those loans — evidence the prosecution withheld from him. 

Viola only got out of prison due to an employee of the prosecution, Dawn Pasela, becoming so disgusted with the suppression of evidence showing the banks weren’t tricked and other corruption such as missing computers full of evidence that she changed sides, helping Viola conduct a successful appeal pro se from prison.   

But nothing happened to Kasaris or the federal prosecutor involved, Mark Bennett. Pasela’s parents, Edward and Karen Pasela, who have remained fairly quiet until now, are so outraged that they participated in a a press conference with investigative journalist Brian Douglas last month exposing what happened in Viola’s case and how bad corruption is in the Ohio criminal justice legal system. 

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Douglas put together Viola’s story in a two-part series which included former colleagues of Viola’s testifying to his impeccable character. For his efforts, Douglas was threatened with a lawsuit by Kasaris’s attorney, which Douglas included in his investigation so people are aware of the intimidation. Douglas has been forced to hire his own attorney.

Pasela was threatened by several FBI agents with prosecution if she did not leave the state and avoid testifying. They said they would bring charges against her for violating an NDA — but she never signed an NDA.

Pasela was found dead the day she was supposed to testify in court in Viola’s defense for the first time, and it was blown off as alcohol poisoning with no real investigation. The parents of Pasela want a full investigation into their daughter’s death. 

Kelly Patrick, who was married to John Patrick, the brother of Kasaris, revealed how she discovered that Kasaris intervened as county prosecutor to prevent his brother from being prosecuted for domestic violence against her and for a marijuana growing operation. She also has evidence that Kasaris was having a longterm extramarital affair with the prosecution’s key witness, Kathryn Clover, documented by over 100 pages of Facebook messages with his wife Susan. Bennett admitted that Clover, who was a paralegal for the prosecution, not really much of a fact witness as she was portrayed, had committed perjury but would not let her recant her testimony on the witness stand, even though she wanted to. 

Elsebeth Baumgartner also spent several years in prison due to legal corruption in Ohio. She discovered $1.4 million being misspent related to schools, and, as a lawyer, initiated federal racketeering lawsuits against those responsible. Kasaris got her indicted for intimidating a judge with the lawsuits — even though no federal judge ever ruled that her lawsuits were without merit. 

She believes she was targeted because she ran a blog exposing all the corruption. She said the corruption and cover-ups are so bad she’s been unable to get any justice, “There is no place to go to bring public corruption charges against a public official.” 

Brenda Bickerstaff, a private investigator, explained how as part of her job, she tried to talk to a witness in a high-profile case, and Kasaris threatened to have her indicted if she did. 

Bob Grunstein, who wrote “Bad Minds, High Places” about how powerful people in the criminal justice system in Ohio misused the system to attack him after he dared to criticize an Ohio judge, relayed how common the corruption in Viola’s case is. He said the problem is the corrupt are untouchable. “Any new rules and laws don’t matter since they won’t follow them, and no one will hold them accountable. No one will come forward because they’re terrified of what they’ll do to them. The federal courts protect their friends in the lower courts, because that’s where they came from.” 

Viola said his case comes down to four key facts: First, the prosecution has never turned over the $20 million it collected as “restitution” to the “victims,” big banks. Instead, it’s been used as sort of a “slush fund” for prosecutors, buying laptops, hotel rooms, etc. Viola calls it money laundering. Second, the FBI admitted it did not know about 10,000 documents in its possession — many that exonerated him — for 10 years. 

Third, the judge in his case, Federal District Court Judge Donald Nugent, sealed the records regarding Clover so Viola and others cannot use the evidence of her role to expose prosecutorial corruption in his case and others. And fourth, Kasaris used a Yahoo email account with his official signature on it to conduct official business, using it as a backchannel way to communicate with criminal defense lawyers. 

Mariah Crenshaw of the criminal justice reform organization Chasing Justice said the laws can be changed to stop this kind of abuse. She is proposing legislation that will allow prosecutors to be charged with criminal negligence for withholding potentially exculpatory evidence, and wants to allow defense attorneys to present their side to grand juries instead of leaving it exclusively to prosecutors.  

Viola wants Ohio Attorney General Dave Yost to suspend Kasaris and conduct a full investigation into his wrongful prosecution, as well as a DOJ investigation of Bennett. U.S. Sen. Sherrod Brown (D-Ohio) asked the FBI in November to enlist the Inspector General to investigate the FBI’s actions in Viola’s case, but so far there’s been no response. 

Maybe Viola will finally get somewhere because he’s gotten such a broad spectrum of people interested in his case. Even Black Lives Matters is involved. When you have people all across the political spectrum expressing outcry over a criminal case, perhaps the corrupt players

responsible for putting an innocent man in prison will finally be investigated — and exonerate over a thousand others in the real estate industry who were likely also wrongly prosecuted.

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Business

Doing Our Best in Handling What Was Unforeseen

Despite obstacles, there is a way to proceed and still feel good about all that you accomplish

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By now, everyone has mentally marked 2021 as one strange year. (Actually with Biden and Harris ‘leading’ the United States of America, it was already marked to be a disastrous year).

While we can’t guard against the unknown, we can do our best with what we have. Each day when you compose your to-do list and begin proceeding merrily down it, do you take into account what is likely to occur in the course of a day?

No matter how well we organize our lists and how productive we are in handling the tasks, unexpected obligations, interruptions, and other developments arise that still could throw us off.

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How do you react when you are humming along, and all of a sudden, you get an assignment from out of left field? Perhaps your boss has asked you to jump on a task or project immediately. Maybe a client calls and needs something ASAP. Maybe something gets returned to you that you thought was complete.

Stymied No Longer

If you are like most people, you might become flustered. The intrusion on your time and your progress means that you are not going to accomplish all that you set out to before the end of the day.

Is there a way to proceed and still feel good about all that you accomplish?  There is, and it involves first making a miniature, supplemental to-do list that accurately encapsulates the new task that you need to handle.

Why create this supplemental to-do list? It gives you focus and direction, reduces anxiety, and increases the probability that you will remain buoyant at the time of its completion and be able to turn back to what you were doing before the task was assigned.

If you don’t compose such a list, and simply plow headlong into the unexpected challenge that has come your way, you might not proceed effectively, and you might never get back to the to-do list on which you were working.

Anticipating the Unexpected

Unforeseen issues and tasks that arise represent more than intrusions on our time; they represent intrusions on our mental and emotional state of being. Some people are naturally good at handling unexpected situations. Most of us, however, are not wired like this. Interruptions and intrusions on our workday take us off the path that we wanted to follow, and tend to be at least momentarily upsetting.

Hereafter, when executing the items on your to-do list, proceed with the mindset that there will be an interruption of some sort. You don’t know when it is coming or how large it will be, but it will pull you off course. The key question is ‘Can you develop the capacity to maintain balance and equanimity in the face of such disruptions?’

The good news is that you can, and it all starts with acknowledging that the situation is likely to happen, devising a supplemental checklist to handle the new task, and as deftly as possible, returning to what you were doing.

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