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Flourishing in an Era of Over-Communication

The future of business belongs to those who understand the importance of information and communication management

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We are confronted by staggering amounts of new information and communication every day. Career professionals in particular can be easily overwhelmed by the wealth of information which can lead to information anxiety.

We have access to a variety of information and communication tools, yet how do we narrow down tens of thousands of journals, magazines, newsletters, and blog posts at our disposal and manage information coming in?

How do we flourish amidst thousands of printed pages, not to mention millions of pages on the web, and hundreds of emails, phone calls and text messages?

Trending on PolitiCrossing.com: Martha’s Vineyard Hypocrisy

More Confusion

While we enjoy a growing capability to extract relevant information that supports our careers and our lives, most of what we encounter is of marginal value, at best, and often stands in the way of our goals and objectives.  We don’t have hours on end to contend with everything that competes for our attention; most days, it feels as if we don’t have sufficient time at all.

Fortunately, we can employ 10 strategies in a manner that will be productive and even enjoyable and fight that information overload:

  • Contemplate in advance the kind of information you seek.
  • Identify the vital information carriers.
  • Streamline your intake capability.
  • Beware of information crutches.
  • Establish a distribution system.
  • Be thoughtful when sending information.
  • Design responses.
  • Do away with paper.
  • Constantly review and update.
  • Acknowledge the benefits of remaining organized.

Contemplate in Advance the Kind of Information You Seek 

Have a reasonable idea of the type of information you want and need to gather. Such information encompasses news about your industry or profession; notable product and service developments; significant regulations and new legislation; client, customer, or consumer-related information; special applications; intelligence on competitors; and emerging trends and prospects.

Identify the Vital Information Carriers 

Identify the small number of key information sources, including publications, websites, blogs, and hard news sources, that cover what’s occurring in the field. You’ll really only need three to four sources; you’d be surprised at the amount of coverage overlap you’ll see.

Streamline Your Intake Capacity 

Once you recognize the kind of information you require and a handful of the best sources, you need to establish a methodical way of receiving, synthesizing, and applying such information that will benefit you, your team, and your organization.

Staying attuned to your goals and objectives and focusing on the kind of information that supports your efforts gives you the best chance to accomplish what you want. You might consider avoiding social networking, depending on your job functions. Your quest is to maintain a constant inflow of relevant information in as simple a manner as possible. Yes, on occasion you can give attention to peripheral issues. In general, however, focus on the information that will make a difference in your effectiveness.

Beware of Information Crutches 

Many people have a predisposition to collect and retain information that confirms what they already believe or know to be true. They don’t need to save such information; the practice is more like a reflex action. With the vast amounts of information on the Internet today and the power of search engines, it’s not necessary to hang on to much.

More vital is the ability to find what you need in a hurry, which often requires only a few keystrokes. Retaining piles and files of hard copy information is of diminishing value and can impede your effectiveness. Moreover, files and information that you retain for more than 18 months often can be deleted with no detrimental effects.

Establish a Distribution System 

As you rise in your career, don’t spend inordinate amounts of time gathering information. Much of what you seek can be identified, collected, and disseminated to you by junior staff. You can use them as information scouts and as a clipping service of sorts to pre-read for you.

Once freed from the constant task of identifying and assembling information, you’re better able to think conceptually in ways that will help to propel your team, division, or department forward. This is especially true when introducing a new product, service, or delivery system.

Be Thoughtful When Sending Information

Sometimes the staggering amounts of information is due to our lack of organizing guidelines. Such guidelines could otherwise spare us from unnecessary, excessive exposure to information that does not support our current challenges.

Learn to be more discriminating when exchanging information. Try to eliminate acronyms, abbreviations, and jargon that can lead to misunderstandings, and limit the length of your correspondence with others by including only what is necessary to know. Overwhelming our recipients with information is no more welcome to them than when they overwhelm us. We also must encourage one another to stop CCing and BCCing when it is not necessary, and avoid submitting “FYI” kinds of messages altogether.

Design Responses

Throughout the course of your workweek, you’ll receive many different types of requests. Many are routine, so you can automate your responses by using your email’s signature function. Most email software programs today support at least 20 different signatures. You can create and save signatures by category that enable you to respond promptly and effectively to customers and clients. The signatures that you’ve developed can also be personalized to address the particulars of a specific inquiry.

What kinds of signatures might you create in advance? Rosters, standard letters, product descriptions, service descriptions, price lists, background of your team or organization, credentials, organizational history—the more signatures you establish, the quicker and more productively you can answer questions from inquirers.

Do Away With Paper (When Practical) 

A variety of hard copy files and documents will need to be retained. Nevertheless, you can undertake a campaign to reduce the volume of paper you’re retaining, whether it’s in filing cabinets, desk drawers, or storage bins.

Evaluating each document you receive and consider whether it merits saving. Will a scanned version of said document suffice? If so, scan it and recycle the hard copy. Yes, scanning requires extra time and effort, but in the long run the payoff is more than worth it. When you effectively label each of the documents you’ve scanned, you enhance your ability to quickly locate them on your hard drive or online. Finding such e-documents is generally easier than finding the hard copy.

Constantly Review and Update 

Periodically review your documents. Is the information still relevant? Does it need to be combined with something else? Should it be reclassified? Your goal is to keep your holdings to a minimum.

Tackle only a handful of file folders at a time, so you don’t feel overwhelmed. Ask yourself, “What can be deleted? What should be merged? What can be extracted so that the few gems of wisdom crucial to my success can be applied as needed?” Think of this task with a project management hat on and take it step-by-step.

Acknowledge the Benefits of Remaining Organized 

Staying organized might make you anxious. Organizing is certainly not a glamorous task. Yet, in a world that overwhelms us with the volume of information and communication, becoming the master of your files, and maintaining them so they serve you, is more important than ever before. Information overload occurs when we let things pile up. The people who become adept at recognizing, gathering, retrieving, and applying the right information at the right time are valuable to their organizations and their teams.

The Future

The future of business will be dominated by ultra-productive executives who understand the importance of information and communication management.

Regardless of the obstacles they face, these adept information managers are capable of pointing their team or organization in the appropriate direction. Why? They have a well-developed ability to identify, assemble, and impart knowledge that they extract from information. Ultimately they can draw upon their knowledge to lead with wisdom.

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Jeff Davidson is the world's only holder of the title "The Work-Life Balance Expert®" as awarded by the U.S. Patent and Trademark Office. He is the premier thought leader on work-life balance, integration, and harmony. Jeff speaks to organizations that seek to enhance their overall productivity by improving the effectiveness of their people. He is the author of Breathing Space, Simpler Living, Dial it Down, and Everyday Project Management. Visit www.BreathingSpace.com for more information on Jeff's keynote speeches and seminars, including: Managing the Pace with Grace® * Achieving Work-Life Balance™ * Managing Information and Communication Overload®



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News

Biden’s Evil Empire Must Be Defeated!

Democrats have no issues or results to run on. They are left with lies, name-calling, and transparent taxpayer funded bribes.

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President Biden is now angry every time he speaks, and it’s clear he will keep yelling until morale and his polls improve. He calls a celebration for his Inflation Reduction Act on a day the Dow Jones goes down over a thousand points and inflation remains high at 8.3%. What does he do after his delusional party? He retreats to Delaware for more rest and safety.

The Biden lies keep coming. It’s all talking points that are meant to attract the ill-informed, but his words are even hard to believe for loyal Democrats. When people go to fill their car with gas, buy food for the family, or face rent increases, they come face to face with the stark reality. Prices are up—way up! Two-thirds of America are reportedly living paycheck to paycheck. The mortgage rate is exploding, taking home ownership out of the reach of millions of Americans. The numbers don’t lie. It’s hard for voters not to notice when they face daily reminders of how their standard of living is falling like a stone.

It’s time for American voters to wake up. The November midterms are just weeks away! Biden keeps yelling that MAGA Republicans are the most dangerous threat America faces. Why? They dare believe his election victory was a fraud. They dare to believe that the Southern border is not even close to being secure. They are watching illegal aliens and dangerous drugs flood across that “secure border” daily. Yes, MAGA Republicans are indeed dangerous—dangerous to the Democrats’ slim control of the Senate and the House.

Trending on PolitiCrossing.com: Martha’s Vineyard Hypocrisy

Democrats want you to believe the hype that they are closing the gap with Republicans. But when you see the low turnout at Biden events, you have to wonder. The voter enthusiasm for actually voting in November rests with the Republicans. They are mad as hell and can’t wait to do everything they can to vote out every Democrat running.

Biden and his minions keep trying to pay off potential voters, but there are serious doubts as to whether you even have the authority to deliver what they promise. Many assert that relieving student loan debt is illegal. To keep the hope alive, the Biden administration isn’t even attempting to allocate the funds until December. They have until November 15th, after the election is over, to register for debt relief. How convenient! Democrats get their votes, and they get stuck with an empty promise. President Biden is the most generous “candy man” President in history. But he doesn’t use his own money. Democrats love using taxpayer money to pay off anyone willing to support their party.

President Biden and fellow Democrats keep calling the demonstration on January 6th and the capitol incursion an “insurrection.” This has to be the first “insurrection” attempted without guns. Biden doesn’t even admit that the only person shot to death was a Republican. Such claims of “insurrection” are nonsense! The real assault on America was occurring in major Democrat-controlled cities where rioting and looting destroyed businesses and lives. They watched liberal DA’s do nothing to hold the rioters responsible. Voters don’t feel safe. On the basis of the evident facts and their party platforms and performance, which party do you think will win the law-and-order voter?

To make citizens less safe, Democrats call for more gun control at a time there are not enough law enforcement officers to protect our citizens. Fearing crime, Democrats want to make it harder for citizens to get the weapons they need to protect their own families. Democrats have no reservations in funding the hiring of thousands of armed IRS agents to work their will on taxpayers. At a time Biden and his party won’t keep Americans safe, it’s time to elect politicians who will stand for our second amendment rights!

Biden claims that it‘s the Republicans who are denying fair elections and stopping needed reforms. But it is the Democrats who want to recklessly extend voting days and end requirements for voter IDs. If Democrats are so sure that many Americans aren’t smart enough to secure and carry a valid ID, they should make that their campaign focus. All voters have two months to secure an ID. If someone isn’t smart enough to take their ID to the polls, maybe it’s not wise for them to vote, no matter what their party.

To Democrats, “Global Warming” is irrefutable. It’s “settled science.” Why else would they support investing billions in their “Green New Deal” and unproven alternative energy schemes? Democrats want those who do not accept such claims to be labeled as “science deniers.” True science is built on constantly questioning, testing, and continuing to study any hypothesis. The weather of earth is such a complex system with millions of uncontrolled variables, it’s crazy to accept any of these claims as “settled science.” It will be decades before we see whether changes in weather patterns are cyclical or linear. But what do Democrats say of such valid reservations—“You should be ashamed of yourself to disagree with our truth!”.

Democrats are doing everything they can to increase the racial animus in America. They claim there is “white privilege” and “systemic racism.” Why? They hope creating a huge “white supremacy” enemy will draw minorities to their party for protection. There are “racists” of all races in America, but they are few in any race. America remains the least racist country in the world. There are thousands of amazing black Americans who have thrived in this country. They have started their own companies and elevated their standard of living. They succeeded not by looking to Washington but by earning their success the old-fashioned way—by working their tails off. Democrats want minorities dependent, not successful. No minority should look to Democrats for special programs; follow the example of the millions of minorities who have successfully lived their own American Dream. It’s time to live your own.

Democrats have no issues or results to run on. They are left with lies, name-calling, and transparent taxpayer funded bribes! After all, if you can’t win on issues, try demeaning half of Americans as “dangerous” extremists. Americans can’t let this work. Get mad. Get ready for the most important election of your life. Be a contagious conservative and let others know the truth about this administration. Take back America by voting for every Republican candidate willing to serve. Remember this important truth—If it’s not close, they can’t cheat!

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News

Tucker: Martha’s Vineyard Won’t Accept The Migrants

They’re the people who make the rules, and in this case they had no intention of following them, not even for a day.

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Tucker takes a look at what went down over 50 immigrants in Martha’s Vineyard last week, a place that claims to welcome all with open arms without question, unless they’re … sent over by a politician … on a plane … without permission … like a certain someone has been doing with several thousands of … oh, hello, Mister President.

Highlights include:

“If there’s one thing we have learned about the people who make the rules, it’s that they have no intention of following them, any of them, ever, ever. They command you to wear a mask as you jog alone in the park while they head to dinner barefaced at the French Laundry, that happened. They harangue you of the carbon footprint of your lawnmower as they fly to Aspen on their private jets. You see that every day. How many members of Congress that voted to expand the police powers of the IRS don’t pay their own taxes? More than a few.”

Trending on PolitiCrossing.com: Martha’s Vineyard Hypocrisy

“How many politicians who fervently support gun control have armed bodyguards that you pay for? Well, let’s see, every single one.”

“Another word for this is a ‘caste system,’ which is increasingly what we have in the United States. Caste systems are common in poor countries, the countries from which most of our immigrants come, but it’s the opposite of the traditional American system, which was imperfect egalitarianism.”

“In the old America, every citizen was considered equal under the law, as well as in the eyes of God. Everybody had to follow the same rules because nobody underneath it all was more important than anyone else, we were all citizens. Citizenship implies inherent rights, rights that politicians cannot under any circumstances take from you because they did not bestow them in the first place, you were born with them.”

“Governor Ron DeSantis of Florida generously sent a plane load of 50 illegal aliens from Venezuela to the Vineyard, which is a small, famously affluent island off the coast of Massachusetts. Martha’s Vineyard has everything you could ever want in the world, except racial diversity. The island is whiter than a Swedish bluegrass festival, and DeSantis was trying to help. Under normal circumstances, the residents of Martha’s Vineyard would’ve had no choice but to smile and say, ‘thank you, Governor DeSantis.’ When government officials send you the blessed gift of diverse immigrants or refugees, you must accept. That’s the ‘rule.'”

“That’s how America works. Everybody knows it because it’s been going on for a very long time, that’s the rule. But, it turns out the people of Martha’s Vineyard aren’t just anyone. They’re the people who make the rules, and in this case they had no intention of following them, not even for a day.”

Watch the video below and tell us what you think in the comments.

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